helpful hints

How to assemble your wedding invitations

After anxiously waiting, you have received your wedding stationery and are ready to get them assembled and in the mail to your guests. You realize that like many other things you have come across during the wedding planning process, that you don’t know how they should be put together. There of course, are rules to how wedding invitations should be assembled and I am here to help you!

A few tips prior to diving right in:

An example of a wedding suite containing a response card and envelope, details card, and invitation.

An example of a wedding suite containing a response card and envelope, details card, and invitation.

  • Recruit your family, friends, and wedding party to help you. Turn on some music and make a party out of it!

  • Thoroughly clean the surface of your workspace.

  • Keep food and drinks away from your workspace. Accidents happen, and having your invitations reprinted or readdressed is just too big of a chance to take. Play it safe!

  • This may sound like a strange one, but take off your nail polish. Gel is okay. I’m talking about the old school paint-and-dry variety. Nail polish can leave a streak of color when brushing your hand against the paper, and I’m sure that wasn’t a part of your design.

  • Go to the post office with one fully assembled invitation to confirm how much postage it requires. Purchase your stamps with this information. Wedding invitations have more pieces than your average mail and are on heavier paper, and 99.9% of the time require more postage than one forever stamp.

The biggest tip I can give you is to set up an assembly line. I repeat, the biggest tip I can give you is to set up an assembly line.

The auto industry invented it, countless other industries utilize it, so who are we stationers to reinvent the wheel?

Set your envelopes and enclosures into stacks on your workspace in the order that they go into the envelope. Then get to assembling!

Now let’s talk about the order of things. As Rose reminded Jack in Titanic, you start with the small silverware on the outside and work your way in to get to the larger pieces. Similar rules, along with some others, apply here.

Invitations and envelopes all stacked up and ready for assembly!

Invitations and envelopes all stacked up and ready for assembly!

  • Your envelopes should be addressed before beginning this process. Stop! Do not pass go, or collect $200 if they are not! There are multiple inserts in wedding invitations, and trying to address them after they are assembled will cause your writing to look wonky.

  • All enclosures should be facing up, with the text side facing the opening of the envelope.

  • All enclosures should be turned in one of two directions, depending on its design.

    • Enclosures that are printed landscape should all be inserted so that the text is right side up when pulled out of the envelope.

    • Enclosures that are printed portrait should all be inserted so that the text laying on its left side when pulled out of the envelope.

  • The response card should be tucked into the flap (but not inside of) of its respective envelope.

    • The response card should be pre-addressed to the wedding host(s) and should have the correct postage applied.

  • The enclosures should be stacked in size order, smallest to largest, with your invitation being the largest and the bottom the stack, and should be placed in the envelope with the smallest insert closest to the opening.

    • If you are using inner envelopes, the same rules apply, the inner envelope is simply inserted into the outer envelope.

Invite Assembly.jpg

There are endless options of adornments such as belly bands, ribbon, and wax seals. These are more often than not added at the end of the assembly process.

I hope this helped to simplify a somewhat complicated topic. Happy envelope stuffing!



How many invitations should you actually order

Number of Invites to order.jpg

You have your date set, venue booked, and guest list finalized, and you are ready to pull the trigger on ordering your wedding invitations. There are a few key factors you need to keep in mind when ordering invitations, and quantity is one of the most important pieces of the puzzle.

Quantity, as you know with every other detail, effects cost. The good news with invitations is the number of invitations you send is generally a good bit lower than the guest count number you give all other wedding vendors! (Am I your new vendor bff, yet?)

For example, let’s say your guest list is 250. A lot of those guests are married, cohabitate, or are the plus one of your guest, so the number of invitations you send may actually look more like 140. This all depends on things like if you are allowing your guests to bring a plus one, if you are inviting children, and things like that. Take a deep dive into your list before you hit the ground running, and take a look at how many invitations you truly need to send.

So here’s the skinny on how to calculate how many invitations you will need to order.

  • 1 invitation per household

  • 5-10 extras - In case you realize later that you unintentionally left someone off your guest list, or if one gets lost in the mail.

  • 2 for your photographer

  • 2-3 for keepsakes

  • 20% extra ENVELOPES - To allow for mistakes when addressing. Most, if not all calligraphers require this, but if you are addressing your invitations yourself this is a great rule of thumb!

I hope this post was helpful, and allowed you to easily cross one more to-do of your wedding planning checklist!



Hand Cancelling; what it is, and why you need to do it.

From types of flowers to all of the etiquette, there is so much to learn when you are planning a wedding. Bear with me, and please add one more item to your list; hand cancelling.

Top: Postage Cancellation by Machine, Bottom: Hand Cancellation

Top: Postage Cancellation by Machine, Bottom: Hand Cancellation

I may be a bit biased, but your wedding invitations are one of the most important details about your big day. Without them, your guests would have no idea when and where to go, and what to wear. In terms of executing all of the plans you have spent countless hours on, mailing your invitations is step one in ensuring everything runs according to plan. The good news is, that to ensure your invitations are successfully delivered it only adds one step that should not take much time at all, and there is no additional charge (yay for staying on budget!).

So what does it mean to hand cancel, and why is it so important? Let’s start with the basics. A cancellation is a postal marking over the postage stamp to deface it so that it cannot be reused. The cancellation marking is most commonly applied by a machine. When the mail is fed through the machine, it scans the text to read the address of the recipient. A hand cancellation is applied by hand as a postal employee reads the address.

The machine sometimes has a hard time deciphering calligraphed script, especially if there are a lot of flourishes or if the ink is metallic. It is important to have calligraphed mail, or any very important mail (like your wedding invitations!), hand cancelled to ensure the address is read correctly for an accurate and timely delivery.

In order to have your invitations hand cancelled, you must walk into the post office and hand them to an employee at the counter and specifically request to have your mail hand cancelled. Do not drop your invitations in the box. The post office does not charge for this service. I repeat, you have to request this service, and there is no additional fee.

Hand Cancelling.jpg

In summary, here is the recipe for successful delivery of your wedding invitations.

  • Take your sealed, stamped, and addressed invitations inside the post office, and hand to a postal employee at the counter.

  • Request that your invitations are hand cancelled.

  • Go home feeling confident that your invitations will successfully be delivered to all of your guests.

Cheers to checking another planning task off your list!